How to Punctuate "Hi, June" - Greetings and Direct Addresses

 

Add this to our list of futile language peeves. It's one I’m trying to let go of. I see it in my e-mail in-box every day. It’s so common that it has pretty much completely replaced its more correct alternative. It’s the greeting:

Hi June,

Not that there’s anything wrong with saying hi or calling someone by name. The problem, in my eyes at least, is that comma.

According to the Chicago Manual of Style, a “direct address” should be set off by commas. A direct address occurs when you call someone by a name or other term used like a name.

Goodbye, Norma Jean
Hey, dude
Listen, punk
Excuse me, ma’am
I swear it, officer
Chief, you gotta believe me
Oh, Steve

Dude, punk, chief, officer, Steve – those are all direct addresses because they’re all things people are being called directly. When we say they’re supposed to be “set off” with commas, that means that when one appears in the middle of a sentence it should have a comma on either side.

Goodbye, Norma Jean, and good luck.
Hey, dude, that’s awesome.

If they're at the end or beginning of a sentence, of course, the period at the end of the sentence precludes the need for a second comma.

Goodbye, Norma Jean.
Dude, that’s awesome.

But almost every time I see a direct address in my e-mail in-box, it has no comma before the name.

Hi June,

It does, however, have a comma after the name. But that doesn’t make sense, either, because it’s not in the middle of a sentence.

I think I know why this is so common. A lot of correspondence starts with greetings like:

Dear John,

Unlike Hi, June, that is fine. “Dear” isn’t the same as “hi.” Dear is a modifier, and you don’t use a comma to separate modifiers from the things they modify “lazy, cat.” They work as a unit: “lazy cat.” Second, a comma after Dear John makes more sense than a comma after Hi, June. "Dear John," begins a thought, while "Hi, June." is a complete thought. (By the way, when addressing a letter, it’s okay to use a colon, too. Dear John: )

I think people have the "Dear John," greeting seared into their minds, so "Hi John," looks right to them, even though it would be better as "Hi, John."

As I said, I’m trying to let that one go. The form I think of as incorrect seems to be rapidly replacing the "correct" one. If I were to get fussy about it, it'd be just a matter of time till no one was saying hi to me at all.

Tags:

This entry was posted on Monday, April 11th, 2011 at 6:49 am and is filed under Blog. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.

14 Responses to “How to Punctuate "Hi, June" - Greetings and Direct Addresses”

  1. April 15, 2011 at 3:20 am

    I have this same problem!

    I totally understand why people do it, but it's still kind of tough. It's really easy to put a comma after "hi" when I'm following "June" with an exclamation mark. Then, the completeness of the sentence is evidence.

    But I do not always feel so spunky and, well... a colon is so formal. Another comma is clunky. A period is too final.

    So, yeah, I agree with you: let it be, let it be.

  2. July 3, 2012 at 9:08 am

    I always start my formal emails with

    Dear Ms. Casagrande,

    More often than not, I get the reply

    Hi Dan,

    Once the recipient has replied using my first name, I will now use their first name. Also, because they used "Hi" not "Dear", I feel I am now free to use "Hi" too. However, I always punctuate my greeting in this way.

    Hi, June. (MS Office doesn't like this.)

    For me, putting a coma after the greeting and before the direct address just feels right for all the reasons June mentioned above. I also know that "Hi" and "Hello" should be followed by an exclamation mark, but I think that is an alarming way to begin an email. Maybe this is because an exclamation mark is more commonly used for alarm or surprise, or perhaps it's due to its overuse in informal, descriptive or quoted language (E.g "Ka-pow!!!!", "Ouch!!!!").

  3. February 17, 2013 at 4:13 pm

    Thanks for writing this! After seeing -so- many people write "Hi ," "Greetings ," "Farewell ," etc., I was curious if having a comma before the name was the correct grammar or not, and turns out they are!

  4. May 12, 2013 at 1:49 am

    Hi, if I want to write, "I think I will name him 'Tommy'." How do I punctuate that?

    Thank you!

  5. May 13, 2013 at 1:49 pm

    Angie:

    I think I will name him Tommy

    or

    I think I will name him "Tommy."

    Both are fine. But in my experience, professional publishing prefers to skip the quote marks whenever possible (I assume because of the visual clutter they create). For that reason, I think of the version with no quotation marks as the more professional-looking of two. And, as you can see, no comma needed.

  6. July 28, 2014 at 4:55 pm

    My German supervisor asked me about this and then asked several other people. She was told that I was incorrect. Argh! Just because people aren't taught correctly nowadays, they assume the correct things are wrong. However, we do have to pick our battles, don't we? I'll continue, however, to lead by example!

  7. July 28, 2014 at 4:57 pm

    By the way, I would write: Hi, June! :-)

  8. August 4, 2014 at 1:55 pm

    Veronica: "Hi, Jane" takes a comma simply because the rule books classify this as a "direct address" and say that direct addresses take commas. It's just one of the rules. If we were going to look for logic in it, I'd point out the comma in something like "Fantastic, Jane!" or "Absolutely, Jane." The comma makes clear that the name itself is distinct from the stuff before it, which, as we can see, is more helpful in some cases than others. In "Sincerely, Veronica" same thing: The comma indicates that the first word isn't connected to the first. But in neither case do we have to reason out whether to use a comma. The rules say to set off the name/other direct address with commas. So we do.

  9. September 11, 2015 at 3:40 pm

    Dear, June.
    A till is a cash register. I think you mean 'til (short for until).

  10. November 23, 2015 at 4:54 pm

    Cliff: Look up "till" in the dictionary. Not only does it mean "until," it actually predates it. It's the original. So, yes, a till is a cash register. But it also means "until." In fact, 'til is considered an error in professional publishing. (Keep your eyes peeled when reading books and newspapers and you'll see that 'til is nonexistent!)

  11. February 2, 2016 at 1:09 pm

    I was interested to learn that "till" is correct for "until". It's interesting that there's only one 'l' in "until", though. I was taught that "til" was correct.

  12. February 17, 2016 at 8:54 am

    Dear June,

    On an email, is it grammatically correct to open the email with name followed by comma and then name with an exclamation? Example:

    Rachel, hello!

    I look forward to your advise.

    Many thanks,

  13. February 17, 2016 at 9:00 am

    Dear June,

    Sorry, I meant name followed by comma and then greeting with an exclamation? Example: Rachel, hello!

  14. February 27, 2016 at 5:05 pm

    Fareed: Yes, "Rachel, hello!" is perfect. It follows the rule that says that a "direct address" -- a name you call someone, is set off from the message with a comma.